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Sales Pipeline Management –

Sales Pipeline Management -
Written by publishing team

Every business needs sales from customers and new customers to keep growing. To find them, companies must develop and manage a sales pipeline to keep new leads arriving and converting.

The sales pipeline breaks down each stage of a deal into manageable steps to help teams visualize and track how close a potential customer is to a purchase. You will need proper supervision to make this process effective and successful.

Here’s everything you need to know about managing sales lines and how to improve them.

What is a sales pipeline?

The selling process can be complex, so it is helpful to have a visual representation of each stage. This visualization, often referred to as the sales pipeline, helps reps and managers track their progress and eventually close more deals. Without a clear visual presentation, sales and marketing teams can have a hard time tracking their progress and knowing next steps. As Debbie Kakish, Partner and Chief Strategy Officer at The Pedowitz Group puts it, “You don’t have a business if you don’t run your own pipeline.”

Create, organize, and implement a sales pipeline within a CRM tool to better track customers and deals at any time. The stages in the sales pipeline depend on your company’s selling strategy and process. Regardless of the individual steps selected, your goal is to move a lead through each step of the sales pipeline and gain a new customer.

What is sales line management?

Managing sales pipeline management involves creating, tracking, and communicating with potential customers to convert them into paying customers. Effective pipeline management allows sales teams to track every deal currently taking place throughout the sales process and ensure that they are able to retain new leads. This is important for business growth.

Did you know? According to HubSpot Research, nearly three-quarters of companies with fewer than 50 new sales opportunities per month say they haven’t met their revenue goals.

There are different ways to manage the sales pipeline. In some companies, each team member will oversee their own deals. More collaborative or one-sided teams may have an individual person managing the pipeline, and the rest of the team works depending on that person’s orientation. The specific sales pipeline strategy you use will depend on the specific goals and priorities of your team, but there are some key best practices to follow.

First, sales teams need to track their metrics. They can then analyze their data to improve their sales strategies. Here are some important metrics to consider in documentation:

  • New
  • Transfer rates
  • Average Transaction Size
  • Average length of sales cycle
  • Profit to loss ratio
  • Number of open sales opportunities

Sales teams should also review each stage of the sales pipeline to assess what is working and what needs improvement. At the end of each month, analyze closed deals and the number of leads moving through the pipeline to forecast sales revenue for the upcoming month(s). Use this information to improve any slow or broken processes so you can increase your expected sales.

For your informationFor your information: Sales pipeline velocity – the rate at which potential customers move through your pipeline – can be an excellent indicator of how effectively you are managing your sales process.

Benefits of managing your pipeline

If the sales team manages their pipeline effectively, they will have a better idea of ​​how to identify high-quality leads and successfully convert them into sales.

“World-class organizations have a repeatable, predictable, and scalable pipeline process,” Qaqish told “They know with a great deal of evidence how opportunities will flow through all stages of the sales pipeline. With this level of predictability, the company is better able to ensure that the right products and resources are available to serve the customer.”

Here are three benefits of keeping a close eye on your sales pipeline.

1. You will better monitor your progress.

Without visualization and organization, the salesperson may not be aware of where their potential deals are within the pipeline. Proper management of the sales pipeline allows the sales team to clearly see and track their progress and analyze their pain points. Pipeline managers can step in and help when the situation calls for it.

2. You will nurture potential clients more effectively.

Building a sales pipeline in your CRM allows teams to collect and analyze the data they collected during the selling process. This analysis gives your team better insights into how to nurture potential customers, allowing them to build personal relationships with your customers and better seal a deal.

3. You will make accurate sales forecasts.

Because every step of the sales process is tracked and monitored—and sales metrics are collected as the process evolves—it’s easier for teams to accurately forecast future sales.

Managers can see how close their team is to closing the sales currently in progress, make a more accurate estimate of when those sales will be completed, and understand how this affects the team’s share. In turn, this additional data means companies can better anticipate revenue, create budgets and identify new areas of growth.

“Sales pipeline management is an important function of any business, as it captures revenue streams that are normally expected three to nine months into the future,” Qaqish said.

minimumminimum: Accurate sales forecasts can help you plan business investments and future expenses by giving you a better idea of ​​how much money you will make over a given period of time.

Sales pipeline stages

The sales pipeline consists of seven stages. You must account for each stage in the tracking and management process.

1. prospecting

Customers need to know you exist before you can make a sale. Use promotional efforts to target potential customers who match the profile of your existing customer base. The sales team can also use content marketing and referrals as a way to teach potential customers more about your company.

2. Qualification

Offer e-books, white papers, webinars, or other magnetic elements to amplify a potential customer’s interest and move them through the sales pipeline. These materials allow potential customers to learn more about your organization and build a relationship with your brand.

3. Meeting

Once you have a list of potential clients, call them to set up a meeting or send them a digital presentation. Create a customized presentation for your potential customers detailing how your product or service will directly benefit them or their business. After the meeting, discuss clear business steps with potential clients to move forward.

4. Suggestion

After completing your presentation, summarize the key information in the sales proposal. This should include your prospects’ weaknesses, your solution, pricing information, and an implementation timeline.

5. Negotiation

Often, the first suggestion is not the one that you and your clients agree on. Customers may have questions or wish to renegotiate some terms. Some prospects may want to expand or reduce the scope of the business, adjust pricing, or manage expectations. Negotiate fair terms for both sides. If you can’t come to an acceptable compromise, walk away.

6. Conclusion

Once both parties agree on a deal, sign the contract. Use a digital signature service to make the process easier. This allows you and your customers to find the contract in one place, easily make any modifications, and send a copy of the signed contract when it’s ready. [Read related article: Electronic Signatures and the Law: What You Need to Know]

7. Loyalty

After signing the contract, it’s time to fulfill your order or service. Your sales pipeline manager should gather information from the sales process to redefine and improve your strategy. When the time is right, follow up with the customer to sell them additional products and renew their contract before it expires.

How to build and improve a sales pipeline

First, identify the stages of the sales cycle by gathering insights from your team and customers. Next, use the performance metrics and set goals to create a well-defined process for your team.

Before implementing your pipeline, discuss any thoughts and ideas about the process with your team. You can even test the efficiency of the pipeline using a previous sale as a test run.

Qaqish believes that companies need to learn about the sales pipeline is not just a sales activity, but a priority for both sales and marketing departments to work together.

“Due to all the new technology and change in customer behavior, marketing is now responsible for influencing a large part of the customer journey,” she said. “Marketing creates digital conversations and responds to requests and requests in digital customer body language well before engaging in sales. Typically 60% to 70% of customers are through the buying journey before engaging in sales. Potential customers nurtured by marketing have a higher and average close rate Higher deal size.

Once you have identified your steps and key performance indicators (KPIs), start implementing the sales pipeline into your process. CRM helps you succeed by helping teams effectively build and improve their sales pipeline.

How CRMs Help Manage Sales Pipelines

CRMs automate certain parts of the sales search process. CRM can automatically send cold emails, generate lead capture forms, and publish them on social media. Once he has collected potential leads for you, you will be able to identify their potential.

CRMs are also valuable tools once a sale is complete. Set up the software to send your team reminders to follow up, or have it send out follow ups automatically.

adviceadvice: Learn more about some of the best CRM software in our Salesforce review and our Zoho CRM review.

After the sale, the CRM is able to collect data and measure results. It can track win rate, conversion rate, sales cycle length, and sales pipeline speed.

The metrics you track through CRM provide data and analytics for your team that help make your sales pipeline more efficient. With CRM reports, you can identify powerful leads, how to speed up the sales process, and where your team can improve.

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